Office Associate

[Company / Industry] Premium Distilled Beverage / Luxury

[Position] Office Associate

[Function] Operations

[Reporting Line] Korea Manager

[Employment Type] Full time

[Compensation] TBD

[Location] Seoul, Korea

[Global HQ] Guadalajara, Jalisco, Mexico

[Consultant in charge] Simon S. Kim

COMPANY DESCRIPTION:

Mexico's first luxury brand that conveys the true value of Mexican beauty and tradition and colors the lifestyles of people around the world

JOB DESCRIPTION:

You will bein charge of organizing and coordinating administration duties and office procedures in order to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Your role could encompass not only office management and logistics duties but also a wide range of responsibilities in assisting accounting or legal, all aimed at fundamentally improving cooperation on a case-by-case basis.

[LEGAL]

• Communicate with Lawyer regarding the following matters; (1) Making contracts with clients, vendors and employees (2) Administrative registration to the government on entity

[ACCOUNTING]

• Monitor and manage income and outcome payments from clients and collect Accounts Receivable accordingly

• Check and approve expenses monthly

• Manage the daily money transfer in a bank account

• Communicate with Accountant regarding accounting matters

[LOGISTICS]

• Make daily shipments by communicating with 3PL and inputting domestic shipment orders in ERP system

• Ensure a smooth processing of imports and exports by shipping documentation and communication with suppliers, shippers and internal parties

• Manage the inventory and propose the inventory plans

[OFFICE MANAGEMENT]

• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement

• Designs and implements office policies by establishing standards and procedures and making necessary adjustments

• Complete operational requirements by communicating with internal and external stakeholders

JOB REQUIREMENTS:

[Necessary experience / skills]

• At least 3 years of professional experience

• Proficiency in Microsoft Office (Excel, PowerPoint, Word, etc.)

• Strong ability to create documents, primarily using Excel

• English ability (standard to business level) - Required to report to and communicate with HQ in Tokyo

• Ability to use the CRM tools (i.e. Salesforce)

[Personal image we want]

• Ability to communicate effectively with internal and external stakeholders, fostering good relationships

• Amenable to working on detail oriented tasks and proceeding with things carefully and attentively

• Proactive in proposing and implementing improvement measures for problem-solving

• Possesses a broad range of interests and approaches work with a sense of ambition and drive

• Flexible response to multitasking with a sense of speed

 If you are interested, please contact simon.kim@rp4rp.com +82-2-6123-0100